You always have to consider your budget before planning any event. Mostly, the event planners focus on the things which are always appreciated by the participants, like flower bouquets, table linings and decors. The most two of the important things which are missed at that moment are lightings and audio visual elements. This causes unforgettable problems at the cutting corners of the corporate meetings. You can make real sense with properly working with Corporate audio visual and entertainment team and can save more budget dollars.
The foremost thing you can do for saving your budget is that carefully take a look on the size and type of the event. Then make decision to choose the audio visual system which matches the event. If the number of participants is less, for example around 40 to 50, you can arrange a house sound system. It will cost you less and must be sufficed. If your corporate meeting includes panel presentation or if your presenter has to remain stationary, you have to arrange a podium and a wired microphone. These things will be available for you in a very reasonable price and with best sound delivery. The wired microphones are generally less expensive and less prone to interference than the wireless microphones and speakers. For a better arrangement, you can contact your audio visual team to recommend you the best audio visual aids for your corporate meeting. They will tell you that which speakers and other audio visual aids would suit you the best.
While choosing the equipments, keep one thing in mind that you have to select the one which needs the least manpower or man assistance. There are line arrays and powered speaker speakers which are available at a low cost and give better sound quality.
When you select the audio screen, be wise to choose the most advanced one you will need at the most less price. Plasma screens are generally less expensive for their size and you can take those on rent too. you can make a cheaper combination of latest technology projector and plasma with LED screens for your event which will cause less setup time and less personnel.